Practical information

Whether you have just been admitted to study at the ASC or you have been a student at the Center for years and still need assistance,we will do our best to help you navigate the often daunting world of university bureaucracy.

Starting your studies? Let us help

At first glance, studying at the university requires you to know a myriad of formal rules. While you certainly have to keep a lot of them in mind, most are actually fairly simple – you just need to take a moment to familiarize yourself with them. We have gathered most of the essential information in this section, so that you are not surprised by any mysterious abbreviation such as USOS, ECTS, or OZN.

What is USOS and how
to use it?

USOS, or the University System for the Servicing of Studies (Uniwersytecki System Obsługi Studiów), is a comprehensive online system dealing with the majority of formalities you will encounter over the course of your higher education. When you are admitted to the university, you automatically receive an USOS account. Through your account you can register for classes, formally link them to the correct program of studies, check your grades, file official requests, etc.

Where can I find it?

You can access USOS web through https://usosweb.uw.edu.pl . This is the principal website. If you want to register for general university courses, language courses, or PE classes, please go to https://rejestracja.usos.uw.edu.pl.

How do I log in?

Your USOS ID is identical to your PESEL number. You will be emailed the first, temporary password as soon as your account is established. Current registration instructions.

Language classes and general
university courses

Apart from the classes you are required to take at the ASC, you need to take several courses at the central level of the university. Please check the program of your studies to see how many general university courses (OGUN), language classes, and Physical Education classes you need to register for and when. You will be able to sign up for them at https://rejestracja.usos.uw.edu.pl

Official requests

All official requests have to be filed through USOSweb first (with the necessary attachments and regardless of whether they require your written signature). Some requests, such as the Application for Termination of Studies, should additionally be printed out and filed in the ASC Office with your written signature.

Academic calendar

  • June­-September
    Registration for the Fall Semester
  • October
    Renewing the student ID card, Filing requests for scholarships (Rector’s scholarship, social scholarship)
  • December
    Registration for the Spring semester
  • Late January/early February
    Fall semester exam session
  • Early March
    Fall semester makeup session
  • Early June
    Deadline for submitting the BA and MA theses (June defence)
  • June
    Spring semester exam session
  • Late June/early July
    Theses defences
  • Early September
    Deadline for submitting the BA and MA theses (September defence)
  • September
    Spring semester make­up session
  • Late September
    Theses defences

ECTS system

What is European Credit Transfer and Accumulation System?

ECTS, that is European Credit Transfer and Accumulation System, has been created to standardize and facilitate comparing the student workload between various study programs. Originally adopted to serve the Erasmus exchange program, it is now widely used all over Europe and, since 2007, is mandatory in all Polish higher education institutions. The main principle of ECTS is that a student is supposed to complete the workload of 60 ECTS points over one academic year.In practice, it means that a student’s workload is supposed to amount to around 1500-­1800 hours per year.

Class Attendance Rules

A student enrolled in an ASC class is allowed to miss no more than two class meetings in a given semester (no medical documentation is required). No other absences are allowed, regardless of the reason, so please save the allowed absences for when you are sick.

Absences at the exams

In the case of absence at an examination which is excused by the Counselor for Students’ Affairs, in particular when the absence was caused by an illness or another exam, the student has a right to an additional exam date. The medical certificate excusing the student’s absence at an examination should be submitted to the ASC Main Office within seven work days of the last day of the doctor’s leave. An additional exam date may be granted only once in a given study term.An extra exam date may be granted by the Counselor only in especially justified cases.

We hope to see you soon! Photo by Hanif Mahmad on Unsplash

Scholarships

University of Warsaw offers scholarships both as financial aid (see more in the section below) and as a way of rewarding students for their academic or athletic performance. Every year several students from each stage of studies are awarded the Rector’s Scholarship for high GPA, significant scientific or artistic achievements, or achievements in sport.

Financial aid

Warsaw University offers a wide array of social services to aid students financially. These include awards, stipends, one-time financial assistance, health insurance, university accomodation.

For more information see the links below:

Helpful links:

Financial Aid for students of Warsaw University:
https://www.uw.edu.pl/student_/wsparcie-socjalne-dla-studenta/

Rules and regulations concerning financial aid for students:
http://bss.uw.edu.pl/sekcja-socjalna/regulaminy-socj/

Students’ health insurance:
http://bss.uw.edu.pl/sekcja-socjalna/ubezpieczenie-zdrowotne/

University dormitories:
http://bss.uw.edu.pl/sekcja-socjalna/domy-studenta/

Applying for space in a dormitory:
http://bss.uw.edu.pl/sekcja-socjalna/ubieganie-sie-o-miejsce-w-domu-studenta/

 

Financial Aid Committee at the ASC deals with all the issues of financial assistance for our students. Students who either qualify for a long-term social assistance or need help due to unexpected life circumstances should contact the Committee:

Contact: komisja.stypendialna.osa@gmail.com

 

Members of the ASC Financial Aid Committee:

  • President: Gabriela Stangreciak
  • Vicepresident: Magda Szwarczewska
  • Secretary: Julia Frączek
  • Members:
    • Maciej Poznański
    • Nicole Wojciechowska
    • Franciszek Rybarczyk
    • Aleksandra Górna
    • Marcin Bartyś

 

University of Warsaw Students’ Union also provides information and assistance in financial and social aid:

University of Warsaw Students’ Union
http://samorzad.uw.edu.pl/student/

Students who need assistance due to disabilities or chronic illnesses should contact the Office for Persons with Disabilities (BON):

Office for Persons with Disabilities
https://bon.uw.edu.pl/en/

Contact for Students
https://bon.uw.edu.pl/en/kontakt/